Student Success Policies

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Information on policies related to student success at the University of Louisville can be found on this page or by clicking on the following links to topic-specific pages: 

These policies are effective August 20, 2018 (Fall 2018 semester). Students enrolled in a term before this effective date should consult with an advisor in their enrollment unit if they feel that they are disadvantaged by any change from 2017-18 policies.

Previous catalogs are available via the archive page of this catalog. Reference copies of the university catalog are maintained by University Libraries, the university registrar, the Student Government Association (SGA) Office, the student grievance officer, and the Dean of Students/Vice Provost for Student Affairs.


Academic Forgiveness

Academic Forgiveness allows currently enrolled students or students who are eligible to re-enroll without seeking readmission to request the adjustment of their records for one or more continuous entire semesters of previous college work.  If the appropriate committee within the students’ enrollment unit or the unit in which they seek to re-enroll finds there are extenuating circumstances that warrant such action, the committee may rule the students eligible for academic forgiveness.  The committee will approve petitions only if future academic success seems plausible, with the expectation that such forgiveness should typically have a positive effect on persistence toward eventual graduation.   

Forgiveness will only be applied to the record after the successful completion of  at least 12 hours after the last term for which forgiveness is to be requested.   The 12 hours should be in degree applicable courses with the necessary semester grade point average designated by their enrollment unit.  After these 12 hours have been attempted, students may petition the appropriate committee for academic forgiveness, designating the semester or consecutive sequence of semesters to which the forgiveness process is to apply.  If approved, all course grades and credit hours for the forgiven semesters will be voided.  Students may not be granted academic forgiveness more than once. 

The voided grades and credit hours will not be considered for degree requirements or quality-point computations, but will remain on the students’ transcript. Academic actions, such as probation or dismissal, recorded at the end of the voided terms, will also remain.  While forgiven course grades are removed from the calculation, the course work does remain a part of the students’ permanent record and the forgiven work may be considered for financial aid, NCAA purposes, and may be evaluated if applying for honors or graduate study.  

Academic forgiveness is an internal policy.  The University of Louisville cannot guarantee how the work will be viewed by another university should students choose to transfer.  Students considering this option are strongly encouraged to consult with their academic advisor for guidance.


Academic Fresh Start

Students who are re-admitted to the university after an absence of two or more years may request a Fresh Start.  Students must take at least 30 hours of course work at the University after re‐admission and before graduation for Fresh Start to be applicable.  Students are eligible for only one Fresh Start.  Students who have earned a baccalaureate degree from the University are not eligible for Fresh Start. 

If the Fresh Start is approved by the university, students resume an academic program with no cumulative grade point average from the prior enrollment.  All courses taken remain on the permanent record.  Courses with passing grades are counted for credit and may be used to satisfy program requirements. 

Students may be required to retake courses from academic terms covered by Fresh Start if the content-currency or major-GPA rules of a degree program, department or unit so dictate.  Students will be notified at the time of readmission of any additional requirements to be fulfilled in remedying these conditions.

Although Fresh Start affects cumulative grade point average, it has no impact on earned and attempted hours.  All courses taken at the university will still be used for financial aid.  Financial aid recipients will still have to adhere to the Satisfactory Academic Progress (SAP) policy administered by the Student Financial Aid Office.  Students who are granted a Fresh Start are not automatically cleared of any SAP issues. If interested in submitting a SAP appeal, students should contact the Student Financial Aid Office. 

Courses taken under the repeat-to-replace option during the period covered by a Fresh Start will not be counted against the maximum repeats allowed under university policy.  Financial aid for repeat courses is calculated according to federal regulations. 

For the purposes of scholastic action and advising, students are initially assigned to the same academic standing as when they last attended the university. Thereafter, students are subject to the conditions of probation, suspension and dismissal that govern all students.  GPA calculations for graduation honors follow the rules established by the students’ enrollment unit.


Academic Standing

Decisions involving academic warning, probation, suspension, dismissal and readmission are made by each academic unit.  These decisions are based on the university’s undergraduate grade point average (UGPA) and the program grade point average (PGPA).  The unit notifies students after the end of each semester if their status changes.  Notifications of such academic actions are officially made through the student's university email account.

Undergraduate students are in good standing when they have a cumulative UGPA of at least 2.00 and a cumulative PGPA greater than the program requirement. Each unit determines their own program requirements.

After the first 12 degree-applicable semester hours at the University, students who have either a cumulative UGPA below 2.00, or a cumulative PGPA below the program requirement, will be placed on academic warning.  Such students will be notified and strongly encouraged to seek assistance from their advising center.

In any semester subsequent to an academic warning, students whose cumulative UGPA falls below 2.00, or cumulative PGPA falls below the program requirement, will be placed on academic probation for the next semester of enrollment.  Academic probation is considered a serious warning that students are making unsatisfactory progress toward completion of the academic requirements for a particular degree program.  Students on academic probation may be ineligible to hold office in campus organizations, to go out on co-op, internship, or clinical assignments, or to represent the school or the University in any official capacity.

Students on academic probation shall be removed from that standing at the end of the first subsequent semester in which they achieve a cumulative UGPA of at least 2.00 and a cumulative PGPA greater than the program requirement.  Such students will return to good standing.  Students on academic probation shall be placed on academic suspension at the end of the first subsequent semester in which their semester UGPA falls below 2.00, or semester PGPA falls below the program requirement.

Students on academic suspension are not permitted to enroll for at least one program semester.  During this period, individuals should seriously reexamine their previous accomplishments in terms of their chosen career objectives. After one semester, students who believe that a reasonable opportunity for future successful performance exists may petition the unit’s committee for re-admittance.  The petition must be received no later than July 1 for readmission for the fall semester, November 1 for the spring semester, and May 1 for the summer terms.  Students who are granted reinstatement will be readmitted on academic probation. Readmission of suspended students is not guaranteed.

Students will not be reinstated more than twice; the third suspension is an academic dismissal.  Students academically dismissed can only return through special permission from the enrollment unit.  Students who are suspended or dismissed are eligible to apply for admission to another unit and may be admitted if they meet minimum unit admission standards.   Students admitted to another unit may not enroll in any courses in the unit from which they were dismissed, with the exception of courses needed to complete general education or other degree requirements offered only by the unit from which they were dismissed.


Class Attendance

The academy requires student participation in the learning process, measurement of student progress, and the fulfillment of basic course requirements. Faculty members will provide students in their classes with clear syllabi, including attendance requirements and dates for required measurements or field experiences. Attendance policies should allow excused absences for university-sanctioned events. Although each college, school, or academic unit of the University of Louisville creates its own regulations concerning class attendance, all units hold students responsible for materials covered, lectures given, papers due, exams scheduled, or other evaluative measures administered.

Because the university recognizes that educational experiences extend beyond the classroom and campus, faculty must be flexible with students acting as official representatives of the university or participating in university-sanctioned events or activities that require absence from class. A university sanctioned event or activity shall be one in which a student represents the university to external constituencies in academic or extra-curricular activities. These include but are not limited to student government congresses, intercollegiate athletic and debate contests, music competitions, academic meetings, and conferences. The deans, the student government association, or faculty sponsors of recognized student organizations may petition the provost to designate other specific events as university-sanctioned.

When students’ participation in university-sanctioned events or activities requires them to be absent from a class (or classes) during which an examination or other measurement of academic progress is scheduled, faculty will provide students with opportunities to be evaluated at other times and by comparable alternative evaluation methods within a reasonable period of time before or after the absence. Students are responsible for material covered or work assigned in any class for which they have been provided an excused absence.


Dean’s List and Scholars

Students who complete twelve or more graded credits in one semester are eligible for the Dean’s List and designation as a Dean’s Scholar. The following distinctions are made:

Dean’s List................. UGPA 3.5 and above, with no grades of I, X, U, or C-minus or below

Dean’s Scholar.......... UGPA = 4.0, with no grades of I, X, or U

Developmental courses (courses below 100 level) and grades of P are not prohibited in Dean’s List or Dean’s Scholar qualifications but cannot be used to meet the graded-credits minimum requirement. Any petitions arising from unusual circumstances (such as part-time status)  should be filed with the students’ advising center within two weeks of the beginning of the next term of enrollment.


Final Examinations

Comprehensive final examinations may be administered only on the date and time prescribed in the online university final exam schedule.  Comprehensive examinations may not be given on the last regular day of class or during the reading period. Examinations which cover a limited portion of the course work may be given during the last regular class period.  Students must be notified of the type of examinations to be given in the course as well as each examination’s percentage of the course grade. This information, along with scheduled dates and times, should be included in the course syllabus.

The comprehensive final examination in a course should be given as scheduled and not at other times, even if the faculty member and all students in a course agree to such a change.  However, students who have more than two exams in one calendar day, or two examinations at the same time, may reschedule.  Students should contact the instructors as early in the semester as possible, no less than one week prior to the last class meeting, to resolve any scheduling issues. If a resolution cannot be reached, students should contact their advising center.  The dean’s office is responsible for enforcing the final exam policy and resolving any conflicts or issues.


Grading

The university awards letter grades that are translated into quality points to determine a grade point average. The “+/-” grading system may be used by instructors to help students understand their performance more accurately. Under this system, quality points are assigned as follows:

A = 4.0            A- = 3.7           B+ = 3.3

B = 3.0            B- = 2.7           C+ = 2.3

C = 2.0            C- = 1.7            D+ = 1.3

D = 1.0            D- = 0.7           F = 0.0

The grade A+ is given for extraordinary work and appears on the transcript with the “plus” qualification, but it awards no additional quality points.  The grade F means not passing and earns neither semester hours toward graduation nor quality points; however, the number of semester hours attempted is computed into the point standing, so that an F has a negative effect on the point standing.  All missing grades change to failing grades one year after the completion of the semester in which the course was taken.

Other letter grades, all of which do not enter into the point standing, include the following:

AU means Audit.

I means Incomplete Work.

P means Passing.

S and U mean Satisfactory and Unsatisfactory.

W means Withdrew.

X means No Basis for Grade.

For a course taken on a pass-fail basis a grade P is given for achievement equivalent to the standards for the grades A through D in the same course and earns the designated number of semester hours toward graduation.  For courses using S and U, an S will earn semester hours, but those hours may not be counted toward the minimum number of hours required for graduation or a degree.  The grade X is available only for graduate level courses for which the work is not yet finished due to the nature of the study.

The university’s undergraduate grade point average (UGPA) is determined by dividing the total number of quality points earned by the total number of semester hours attempted with earned grades. The UGPA takes into account all undergraduate course work taken at the university, except that courses numbered below the 100 level will not be used in the earned hours or UGPA calculations. Grades and quality points earned at other institutions are also not incorporated into the UGPA.

A program GPA is calculated by including only those courses used to satisfy degree requirements.  Courses for which transfer credit has been awarded are not included in the calculationThe program GPA is used for determination of honors and satisfaction of degree requirements.


Incompletes

Students unable to complete course work because of conditions beyond their control may be granted the grade I, which stands for Incomplete, so that the work can be completed after the end of the semester.  Such conditions include hospitalizations, death in immediate family, and prolonged sickness.  The grade I may not be used solely to extend the available time in a semester for students who fall behind for reasons under their control. 

The grade I may be assigned at the discretion of the course instructor if all of the following conditions are met:

The majority of the course work was completed prior to the end of the semester;
The student is in good standing to pass the course upon successful completion of the remaining work;
The final portion of the course work could not be completed for reasons beyond the student’s control.

If requested to do so, the student must supply the instructor with documentation of the extenuating circumstances.  The instructor is encouraged to provide to the student a written statement of the expectations and requirements for completing the course work.

Students must complete the course work no later than the last day of classes for the next regular fall or spring semester.  If the work is completed by the deadline, the instructor submits a change of grade from I to the letter grade earned. The change of grade form must be submitted by the instructor to the registrar’s office by the last day to submit grades for the semester when the student’s completed coursework was due.  Failure of the student to complete the work by the deadline will result in an automatic change of grade from I to F unless the dean’s office grants an extension.

Students may not graduate with an I grade on the transcript.  Students with an incomplete should not register again for the course.  An I carries no quality points until it is changed to a letter grade.