University Policies: Academic Standing
Decisions involving academic warning, probation, suspension, dismissal and readmission are made by each academic unit. These decisions are based on the university’s undergraduate grade point average (UGPA) and the program grade point average (PGPA). The unit notifies students after the end of each semester if their status changes. Notifications of such academic actions are officially made through the student's university email account.
Undergraduate students are in good standing when they have a cumulative UGPA of at least 2.00 and a cumulative PGPA greater than the program requirement. Each unit determines their own program requirements.
Academic Warning, Academic Probation, and Academic Suspension
After the first 12 degree-applicable semester hours at the University, students who have either a cumulative UGPA below 2.00, or a cumulative PGPA below the program requirement, will be placed on academic warning. Such students will be notified and strongly encouraged to seek assistance from their advising center.
In any semester subsequent to an academic warning, students whose cumulative UGPA falls below 2.00, or cumulative PGPA falls below the program requirement, will be placed on academic probation for the next semester of enrollment. Academic probation is considered a serious warning that students are making unsatisfactory progress toward completion of the academic requirements for a particular degree program. Students on academic probation may be ineligible to hold office in campus organizations, to go out on co-op, internship, or clinical assignments, or to represent the school or the University in any official capacity.
Students on academic probation shall be removed from that standing at the end of the first subsequent semester in which they achieve a cumulative UGPA of at least 2.00 and a cumulative PGPA greater than the program requirement. Such students will return to good standing. Students on academic probation shall be placed on academic suspension at the end of the first subsequent semester in which their semester UGPA falls below 2.00, or semester PGPA falls below the program requirement.
Students on academic suspension are not permitted to enroll for at least one program semester and must withdraw from any courses for the semester in which the suspension is applied. During this period, individuals should seriously reexamine their previous accomplishments in terms of their chosen career objectives.
After one semester, students who believe that a reasonable opportunity for future successful performance exists may petition the unit’s committee for re-admittance. The petition must be received no later than July 1 for readmission for the fall semester, November 1 for the spring semester, and May 1 for the summer terms. Students who are granted reinstatement will be readmitted on academic probation. Readmission of suspended students is not guaranteed.
Students will not be reinstated more than twice; the third suspension is an academic dismissal. Students academically dismissed can only return through special permission from the enrollment unit.
Students who are suspended or dismissed are eligible to apply for admission to another unit and may be admitted if they meet minimum unit admission standards. Students admitted to another unit may not enroll in any courses in the unit from which they were dismissed, with the exception of courses needed to complete general education or other degree requirements offered only by the unit from which they were dismissed.
In addition to the university-wide policies regarding Academic Standing, students may be subject to the unit-specific requirements listed below.
College of Arts and Sciences
Warning, Probation, Suspension, and Readmission
Students on Academic Warning are limited to enrollment for 13 credit hours in a fall or spring semester and 10 credit hours for the summer terms.
The enrollment of students on Academic Probation will continue to be limited to a maximum of 13 semester hours in a fall or spring semester and 10 credit hours for the summer terms. Students on probation also may be subject to specified course registration requirements, or other actions deemed appropriate by the College. Students who are admitted to the College conditionally who have a grade point average below 2.0 at the end of their first semester of enrollment at the University of Louisville will be placed on Academic Probation.
Students on Academic Suspension and will be required to sit out at least one semester. Students suspended after a fall semester must sit out the following spring semester; students suspended after a spring semester must sit out the following summer and fall semesters; and students suspended after a summer semester must sit out the following fall semester. Students must sit out at least one calendar year after any subsequent suspension.
College of Business
Warning, Probation, Suspension, Dismissal, and Readmission
College of Business students on academic warning or probation are subject to load limitations (see the Course Load section of this catalog) or other actions deemed appropriate by the COB. The records of students on Academic Probation will be evaluated at the end of the probationary semester with one of the following outcomes:
- Students whose GPA for the probationary semester is 2.5 or above, but whose University GPA remains below 2.0 will be retained on Probation.
- Students whose University GPA is still below 2.0 and who earned a semester grade point average below 2.5 will be placed on Academic Suspension and will be suspended from the COB. Suspended students are withdrawn from all 300- and 400-level COB courses.
- Readmission of suspended students into the COB is not guaranteed.
For readmission, students must submit a written petition addressed to the College of Business Undergraduate Studies Committee and an academic plan form.
College of Education and Human Development
Academic Probation Policy
CEHD students on Academic Probation may enroll in no more than 13 semester hours in a semester (10 hours during the summer).
Students on Academic Probation must earn a 2.5 grade point average (based on degree applicable credits) in the academic probation semester to continue on Academic Probation.
Students on Academic Probation whose cumulative grade point average is below 2.25 (based on degree applicable credits) and who earn a semester grade point average below 2.5 will be placed on Academic Suspension and will be required to sit out at least one semester (summer terms excluded).
Readmission of suspended students in not guaranteed. Students must submit an undergraduate application to the Office of Admissions, along with a petition explaining the reasons for poor performance and actions that will be taken to improve performance if readmitted. Conditions of readmission will be up to the discretion of the College of Education Standards and Admissions Committee.
Students on Academic Probation whose cumulative grade point average (based on degree applicable credits) is below 2.25 and who earn a semester grade point average below 2.50 (based on degree applicable credits) will be placed on Academic Suspension and will be required to sit out at least one semester (summer terms excluded). Courses taken at another institution during a suspension semester may not be used if students are readmitted to the College of Education and Human Development.
Students who are suspended the third time from the College of Education and Human Development are academically dismissed. A student who has been dismissed from the College of Education and Human Development may apply for readmission after one full year. If a dismissed student is admitted to any other college or university during that year, credits earned will not apply toward a degree granted by the College of Education and Human Development.
Kent School of Social Work
Lower Division: A cumulative GPA of 2.5 or above is required to remain in Good Standing. If a student’s cumulative GPA falls below 2.5, then the student will be given a warning and will be required to meet with the BSW Program Manager for planning and oversight. If in the following semester the student’s cumulative GPA remains less than a 2.5, the student will be placed on probation and an academic review will be required. A cumulative GPA of 2.5 or above in the following semester will be required to return to Good Standing. Students will be placed on suspension following probation if the cumulative GPA remains below 2.5.
Kent students must sit out at least one semester excluding summer when suspended. Student may apply to another unit.
No student will be reinstated more than once with Kent School and no more than twice with UofL. A third suspension is an academic dismissal from UofL. A written petition is required for readmission, which is not guaranteed.
Upper Division: Upper Division students will be placed on suspension following probation if cumulative GPA remains below 2.5 for three consecutive semesters.
The Associate Dean for Academic Affairs’ Office will notify students at the end of each semester if academic reviews are needed, based on their GPA. Apart from reviews based on GPA, any faculty person may recommend a review for any students who are perceived to be in academic difficulty or who appear to have engaged in inappropriate conduct in violation of the National Association of Social Workers Code of Ethics, or the Code of Students Rights and Responsibilities.
If a student earns an F in a non-social work course or is on academic warning, the student is required to attend two meetings with the student advisor or BSW Program Manager, (one before mid-term to talk about strategies; one after mid-term). These meetings will not constitute academic reviews and will be documented using existing procedures for documentation of undergraduate advising sessions.
School of Music
The School of Music follows university-wide policies, except that students are in good standing when they have a minimum cumulative grade point average of 2.5.
Undergraduate students on Academic Probation are:
- limited to thirteen (13) semester hours,
- may have specified course registration requirements, and
- may require intrusive advising interventions as deemed appropriate by their enrollment unit.
Suspended students who are granted reinstatement to the School of Music will be readmitted on probation.
Students who are conditionally admitted enter the university on Academic Warning and are limited during their first semester to a fourteen-hour credit load. Their admission letter will indicate whether they have one or two semesters to achieve academic good standing. A one semester conditional period will require students to achieve no less than a 2.5 cumulative GPA by the end of the first semester, or they will be suspended from the School of Music. A two semester conditional period will require students to achieve no less than a 2.5 cumulative GPA at the end of the first semester, or they will be placed on Academic Probation. If they do not achieve academic good standing by the end of the first year (i.e., end of the second semester) they will be suspended from the School of Music.
School of Nursing
Lower Division Progression
For Lower Division Traditional BSN program students, the School of Nursing follows university-wide policies, except that students are in good standing when they have a minimum university cumulative grade point average of 2.8.
Pathophysiology and Pharmacology
Students in the Traditional BSN Program must satisfactorily complete NURS 338 Lifespan Pathophysiology and NURS 395 Nursing Pharmacotherapeutics with a grade of C or better in order to progress to the upper division clinical cohort. If students do not satisfactorily complete both NURS 338 and NURS 395 they must retake them to be eligible to reapply to upper division to compete for an upper division clinical space.
Failure to satisfactorily complete both courses results in dismissal from the program.
Students who do not pass the following classes will be dismissed from the program:
Upper Division Progression
Students admitted to the Upper Division of Nursing must earn a C or above in all nursing courses. Good standing in the Upper Division for the Traditional BSN program is a minimum cumulative university GPA of 2.5. RN-BSN students must maintain a minimum cumulative university GPA of 2.0.
Students admitted to the Upper Division are allowed to repeat a nursing course only one time. Students who earn a grade below C in two Nursing (NURS) courses numbered 300 or above, or a second attempt at a nursing course will be dismissed from the program. This includes the required Pharmacology and Pathophysiology courses taken in Lower Division. For example, if a student fails NURS 338 in lower division and then fails an additional course numbered 300 or higher in upper division, this is two nursing failures and the student will be dismissed from the program.
A student who wishes to repeat a nursing course should submit a Permit to Repeat Course form to the Office of Student Services, School of Nursing for approval. Once permission is granted, the student will be allowed to repeat the course on a space available basis.
If suspended from the program, students must meet with their advisor to revise their program of study, determine remediation, request re-enrollment on a space available basis, and plan to submit an Admissions Petition and official UofL Undergraduate application to the Office of Admissions in accordance with University guidelines. Re-admission is not guaranteed.
If dismissed from the program, the student has the right to file a petition to be allowed to remain in the program. If the petition to be allowed to remain in the program is denied, dismissal from the program is permanent. For petition deadlines please call the Office of Student Services at (502) 852-1196.
Speed School of Engineering
A program GPA is calculated by including only those courses used to satisfy degree requirements. Courses for which transfer credit has been awarded are not included in either GPA calculation.
Students have the responsibility to know their current status. The University routinely notifies students when their status changes, but such notification may not be possible before the beginning of the semester.
The Speed School of Engineering follows university-wide policies, except that students are in good standing when they have a minimum cumulative university GPA and PGPA of 2.25.
Students on Academic Warning are limited to enrollment for 13 credit hours (7 credit hours during the Speed School summer term). A student placed on Academic Warning will have the following semester to raise the cumulative university GPA to at least 2.25. If that does not occur, the student will then be placed on Academic Probation.
In any semester subsequent to that described in Academic Warning above, an undergraduate student who has less than a 2.25 cumulative university GPA will be placed on Academic Probation for the next semester in which the student enrolls. Students on Academic Probation are notified that their achievement is below expectations and are subject to course and/or credit hour limitations. During a semester on Academic Probation, no student may enroll in more than 13 credit hours (7 credit hours during the Speed School summer term). Students on Academic Probation will have their records evaluated at the end of the probationary semester with one of the following outcomes:
Student whose cumulative university GPA and semester GPA are both at or above 2.25 will be restored to good standing in the Speed School.
Student whose cumulative university GPA is still below 2.25 but who earned a semester GPA of at least 2.5 will be maintained on probation.
Student whose cumulative university GPA is still below 2.25, and who earned a semester GPA at or above 2.25 but below 2.5, may petition for continuation on probation. The petition describing the student’s plan of action to return to good standing must be submitted to the school’s Standards and Admissions Committee.Students who do not submit a petition will be placed on Academic Suspension.
Student whose cumulative university GPA and semester GPA are both below 2.25 will be placed on Academic Suspension and will be required to sit out at least one semester.